How to Prepare a Document for Proofreading
Preparing your document properly can make proofreading more efficient and help the proofreader focus on the right issues.
Key takeaways
- Send the most complete version you can.
- Explain your deadline and English variant.
- Mention formatting, referencing or style requirements.
How to Prepare a Document for Proofreading
Preparing your document properly can make proofreading more efficient and help the proofreader focus on the right issues.
Before sending a document, make sure the text is as complete as possible and that the proofreader has the information needed to work accurately.
Finish major revisions first
Proofreading should usually happen after major rewriting. If you rewrite large sections afterwards, you may need another final check.
- complete draft
- avoid major later changes
- proofread near the end
Provide context
Tell the proofreader who the document is for, what English variant to use and whether any style guide applies.
- audience
- English variant
- style guide
Check practical details
Make sure files open properly, comments are acceptable and deadlines are realistic.
- file format
- tracked changes
- deadline
Editors Portal tip
When in doubt, describe the document rather than trying to choose the perfect service label. A good enquiry explains the word count, deadline, document type, subject area and what you want improved.
Related editor categories
Proofreaders
For final checks and polish.
RelatedCopyeditors
For clarity, consistency and style.
RelatedAcademic Proofreaders & Editors
For student and research writing.
Yes. A clear brief lets editors recommend the appropriate level of support.
Not necessarily. Price should be considered alongside experience, document type, deadline and service level.
Yes. Important documents benefit from enough time for editing, review and final checks.
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